Workspace, team and job visibility
DONEFILE TEAM
Keep your team in one workflow and your work history with the business.
Create the job, assign it, collect field evidence in the same record and keep completed work in the company’s shared history.
Role-based workOne job lifecycleShared company history
BUSINESS OWNERControlWorkspace, team and job visibility
MANAGERDispatchAssignment, follow-up and operational control
FIELD STAFFEvidenceAssigned work, field proof and status updates
ROLE STRUCTURE
Everyone uses the same system. Access follows responsibility.
The owner keeps visibility, the manager dispatches work, and field staff complete assigned jobs with evidence.
Assignment, follow-up and operational control
Assigned work, field proof and status updates
ONE JOB LIFECYCLE
Open one job and keep working on the same record.
Assignment, Before / During / After evidence, completion, reporting and archive remain attached to the same job.
01Job created
02Assigned
03Before
04During
05After
06Report
07Archive
SHARED WORK HISTORY
People may change. The work history stays with the business.
Assignments, evidence, reports and history remain in the company context instead of depending on individual devices.
People may changeJob record remainsHistory stays accessible
DATA APPROACH
Operational control data and job content are separate layers.
Membership, roles and assignments are separated from photos, evidence, reports and job files. This keeps the product simple while allowing Team to scale.
CONTROL LAYER
UsersRolesTeamsAssignments
JOB CONTENT
PhotosEvidenceReportsArchive
Build a more orderly field operation for your team.
Keep the same job record from assignment through delivery report.